Responsibilities and achievements:
• Provide comprehensive support services to the Director that ensures a professional, responsive and effective experience with the organization as a whole.
• Display excellent communication skills including presentation, persuasion, and negotiation skills required in working with guests, vendors, and co-workers and including the ability to communicate effectively and remain calm and courteous under pressure.
• Display engaging interpersonal skills including the ability to think and act strategically, provide sound judgment, and provide a positive and energetic attitude.
• Administer correspondence & manages all kinds of telephonic conversation, and prioritizes phone messages, emails and mail.
• Prepare Office memos, Office Orders and MoUs and develop draft agreements for the stake holders.
• Draft all kinds of communications materials provided to different organisations from Director’s Office.
• Develop and maintain a comprehensive contact databases on public relations.
• Provides assistance and support to the office principal in problem solving, management, and development and execution of stated goals and objectives.
• Ensure clear and consistent communication with the key stakeholders.
• Coordinate scheduling and logistics.
• Coordinate conference, trade shows, and press interviews.
• Provide complex travel arrangements, becoming familiar with the specific, detailed needs of the Director and travel partners; creates consistent travel itinerary portfolios for reference and be available during travel times to quickly address any last minute changes or cancellations.
• Maintains confidentiality and uses a high degree of discretion.
• Work in a professional and focused manner to schedule internal and external meetings.
• Take notes and distributes meeting minutes, agendas and meeting packages.
• Provide systematic and dependable follow up, as well as a high level of organization and preparedness.